Office cleaning checklist: daily, weekly and monthly tasks

Maintaining a clean and tidy office is one of the key aspects to provide your staff with a nice and healthy working environment. That is why creating an Office Cleaning Checklist is the best way to make sure the office space is spotless every working day.

Although it may sound like an easy job, there are many different tasks to take into consideration while making a Cleaning Checklist for your business. 

As one of the best Commercial Cleaning Services providers, at JB Cleaning we know that it might be difficult for business owners to keep everything in check when it comes to cleanliness.

For that reason, we have prepared a comprehensive Office Cleaning Checklist for your office, which includes daily, weekly, and monthly cleaning tasks for the most important areas in your office. 

Daily office cleaning checklist 

First, companies need to make a comprehensive daily office cleaning checklist. Keeping your office tidy on a daily basis is the most important part of any janitorial work, as they will clean the most essential parts of the office. This, in turn, helps to keep a healthy working environment.

For this particular checklist, we will present you with three lists for different spaces inside the office, such as the main working area, the bathrooms, and the kitchen.

Cleaning tasks for the working area 

This is where your employees will spend most of their time every working day. Besides, this is the place where you will receive and assist clients. For that reason, it is the most important space to keep clean and tidy on a daily basis.

What should you take into consideration when it comes to cleaning the working area?

1. Empty garbage bins and replace garbage bags in every area, including meeting rooms.
2. Vacuum covers and tangles.
3. Sweep or vacuum hard floor surfaces.
4. Dust furniture and office equipment, including work areas, seats, tables and computers.
5. Disinfect level surfaces with a soaked cloth.
6. Mop the hard floors with disinfectant cleaners.
7. Clean windows and glasses to eject fingerprints and different impressions.
8. Clean surfaces and dividers.

Cleaning tasks for bathrooms 

Your workers need clean and functional bathrooms where they can wash themselves and do their business any time they need. In order to achieve so, your company should comply with the following daily bathroom cleaning checklist.

1. Refill paper towels, toilet paper and hand soap.
2. Disinfect toilets and urinals.
3. Clean mirrors, windows, and glass.
4. Disinfect bathroom surfaces, including entry handles, paper towel dispensers, and hand dryers.
5. Clean the divisions, and eject the watermarks.
6. Mop tiles and flooring.

Cleaning tasks for kitchen 

The kitchen and cafeteria are the main areas where your workers eat their meals, and can rest from their shifts. This is why it is the management’s duty to provide them with a spotless place where they can relax and spend their breaks. 

To do so, let’s review the following daily kitchen cleaning checklist.

1. Empty garbage bins and replace garbage bags, especially after lunch time.
2. Wipe down counters, sinks, tables, cabinets and chairs.
3. Vacuum carpets.
4. Clean the exterior of all kitchen appliances such as microwave ovens, coffee makers, fridges, and other appliances.
5. Refill kitchen towels, dish washing liquid, and hand soap.
6. Mop kitchen floors.
7. Remove old food from fridges and keep the internal compartments clean.

Weekly office cleaning checklist 

There are certain cleaning activities that may be thoroughly done on a weekly basis. These will improve the office’s level of hygiene, and extend the lifespan of certain elements in the workplace.

Remember that the weekly office cleaning checklist includes all the daily janitorial tasks that have been previously listed.

Without further ado, let’s review the weekly cleaning checklist.

1. Polish all hard floor and hardwood surfaces.
2. Dust window sills and top partitions.
3. Clean the exterior surfaces of the glasses.
4. Sanitize and deep clean refrigerators, microwaves, coffee makers, and other kitchen appliances.
5. Disinfect consoles and telephones.
6. Vacuum clean mats and carpets.
7. Scrub sinks and tiles in restrooms and kitchen areas.
8. Remove dust and debris from door frames and thresholds.

Office monthly cleaning checklist 

Now, let’s review the monthly office cleaning checklist your janitorial team should follow. These tasks should be done every 4-6 weeks, and include all the activities within the daily and weekly checklists previously detailed.

1. Vacuum and clean the window covers, baseboards, skirting boards, carpet edges, upholstery and corners.
2. Dust and disinfect hard-to-reach or covered places, such as windows’ highest points, shelfs, cabinets, ceiling fans, vents, etc.
3. Dust and clean blinds.
4. Polish wooden furniture and hardwood surfaces.
5. Clean switches.
6. Remove cobwebs.
7. Organize and declutter office drawers and wardrobes. Also discard useless papers and files.

Cleaning products checklist 

Your janitorial staff requires a series of cleaning products and equipment that are essential to keep your office tidy and spotless. Here is a list of cleaning supplies you must always have.

• Disposable gloves.
• Antibacterial and disinfectant cleaning spray.
• Window cleaning spray.
• Surface and floor cleaning liquid.
• Dishwashing liquid.
• Hand soap.
• Toilet cleaner and descaler.
• Washroom cleaner and sanitiser.
• Toilet paper and paper towel.
• Heavy-duty black refuse bags.
• Bin liners.
• Vacuum cleaner.
• Broom.
• Floor Mop.
• Polisher.
• Sponge and scrubber.
• Toilet brush.
• Colour-coded lint-free microfibre cloth.
• Cleaning bucket.
• Safety signs for cleaning.

Remember not to use strong disinfectants that may cause discomfort in employees. Furthermore, wash or replace mops and cleaning clothes regularly in order to avoid bad smells when cleaning surfaces and floors.

When should your office be cleaned? 

You should determine when is the most suitable time to start cleaning the office and make a schedule for your janitorial team. This way, your workers will not be disturbed during cleaning times, and will arrive at a spotless, tidied office.

We recommend cleaning during the early morning hours, 2 or 3 hours before your employees arrive, be it 6 a.m. or 7 a.m. depending on your company’s shift schedule. Otherwise, cleaning tasks should be done after working hours when all of your workers leave the facilities.

Why is it so important to keep your office clean? 

Although office cleaning might come as a given for workers and leaders, keeping your office tidy and spotless is very important to provide your staff with a healthy working environment.

Remember that your workers will spend most of their weekdays at your office. As such, a clean workspace will help to boost morale, productivity, and efficiency.

How else does office cleaning help your working environment?

1. A clean office provides a sense of professionalism, confidence and trust for workers and clients.
2. Maintaining your office clean will keep your staff safe from potential hazards.
3. It helps to keep your staff healthy as it prevents the spread of diseases and illnesses.
4. Regular office cleaning will extend the lifespan of office furniture, equipment, and appliances.
5. A tidy office will keep the workspace organized.

Conclusions 

Making a Daily, Weekly, and Monthly cleaning checklist for your office is the easiest and most efficient way to keep your working environment clean and healthy for your team.

Thanks to this tool, you will not miss any essential janitorial task that must be done in order to give your employees a good working space. And by doing so, it is more likely to boost your teams’ morale, and improve their productivity. 

Remember that if you do not have an in-house cleaning staff, JB Cleaning is ready to help you keep your office spotless. We specialize in Commercial and Janitorial Cleaning Services, as well as Commercial Floor Cleaning Services. Make sure to Request a Quote and Contact Us If you have any questions or queries

Frequently Asked Questions on Office Cleaning 

What is the fastest way to clean an office? 

First, you need to make a checklist that includes every cleaning task that should be done, so your janitorial crew does not miss any activity. Then, focus on decluttering and cleaning the messiest areas, such as piles of paperworks and trash cans. Later, proceed with the next steps in your checklist.

How often should an office be cleaned? 

If you have a small business, the working areas should be cleaned once a week, while bathrooms and kitchens should be cleaned daily. However, medium-sized offices should be cleaned 2-3 times a week, and large businesses need to be cleaned on a daily basis.

What is expected from an office cleaner? 

Commercial cleaning services should include essential tasks such as decluttering, surface and deep cleaning, bathroom and kitchen cleaning, etc. They are trained to use the right chemicals for specific tasks, and are expected to be professional and courteous.